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We all have that something we look forward to, and on 21 June 2017 Microsoft made many people’s dreams come true when they released Microsoft Forms for public review. This functionality has been generally available on the O365 educational packages, but for some reason Microsoft decided that those of us who are not in school, have to wait.

So if you have the First Release option enabled on your O365 tenant, to enjoy all of the Microsoft goodness before averyone else, you can now join in the public review for this platform.

Forms VS PowerApps?

 

The first thing you might say: “But we are already enjoying the powerful ‘forms’ functionality on PowerApps, why should I care?”. Here are a few reasons:

  1. Microsoft Forms is open to anonymous access and people outside of your organization.
  2. Microsoft Forms is really super fast and easy to deploy.
  3. It is extremely easy to take people from all platforms (web, mobile and even printed media) to your form. Think of a contact form on a website where you can take advantage of this benefit.

How to create a form

 

Simply go to http://forms.office.com and log in with your First Release Enabled tenant details.

You can choose between a form and a quiz. Forms are ideal for collecting data, while quiz allows you the opportunity to set right or wrong answers, and to score the person accordingly. This is probably not a good idea on a customer complaint form for an example.

You can choose a title, and then proceed to add your first question by clicking on the plus sign.

In this example I chose the ‘Choice’ type, which allows you to specify the selectable options. You can also set the answer to be required (mandatory), or to allow multiple selections for answers.

When you are finished specifying all the questions, you can use the Preview function at the top of the screen to see what the form would look like at runtime.

And your form is ready to be shared! You can make this availablee to people inside your organisation so you could track who filled in the form, or to public as anonymous users. Responses are beautifully displayed on the second tab on the form.

Where is the data stored?

You can easily export the data into Excel from the responses tab for further analysis.

Depending on the application, you might want to use Microsoft Flow or Logic Apps to write this form data into another process or workflow. In the example of the contact form on the website, this data could then be submitted into Microsoft Dynamics for lead or case processing. Below is a simple example how this is achieved.

What’s next?

It won’t be too long for Microsoft Forms to be generally available, and from experience we can expect lots of additional functionality to be released for Microsoft Forms soon. I am personally looking forward to more interaction with Forms from Flow, to allow more integration into business processes.